Help for office staff and administrators

Staff and accounts, School Settings, resources, timetables, parents’ evenings, forms and trips.

Invite a member of staff: Colleagues get into Student Radar when your school invites them. You choose their role, which sets the pages and actions they get by default, and you can limit them to one class or group. Student…
Give a colleague access to specific pages: Your school decides who can use Student Radar, and each colleague’s role decides which pages they get. A Teacher, a SENDCo and an Office colleague each see the pages their job needs. So to give a…
Change a colleague’s role or remove their access: When a colleague changes job, change their role so they get the right pages. When someone leaves, remove their access to your school. Headteachers and Student Radar administrators do both in User…
Record staff pay and contract terms: Record each colleague’s salary, and correct their FTE or hours where your MIS is missing or wrong. Student Radar then works out an annual and an hourly salary cost for each person, for staff…
Invite a parent to the parent app: Parents and carers use the parent app to see information about their child from school. To give a parent access, invite them from Account Connections. The invitation is linked to their children,…
Print pupil login cards and reset a pupil’s password: Pupils need their own account to sign in to Student Radar. You create pupil accounts in Account Connections, then hand out login cards with each pupil’s username and password. If a pupil forgets…
Add a bookable resource: Add the rooms, equipment and vehicles your school shares to Resource Booking, such as the hall, an ICT suite, a laptop trolley or the minibus. Once a resource is added, staff can see when it’s…
Add a device to the asset register and issue it: Asset Management is your school’s register of devices and equipment, such as laptops, iPads and cameras. Add each item once, then record who you lend it to, when it’s due back and what condition…
Review and publish a timetable import: Student Radar reads your timetable from your MIS. In the Schedule Centre, you can check what a new MIS timetable would add, change or remove before you accept it. Publishing a reviewed import…
Add your term dates: Your term dates tell Student Radar when your school is open. They’re used by the calendar, attendance figures, schedules and anything else that counts school days, so add each academic year’s…
Set school hours, sessions and attendance codes: The School Hours & Operations tab in School Settings holds the official start and end of your school day, the late threshold and the office’s contact hours. Registers use these times, so check…
Set up the school day and behaviour points: Two tabs in School Settings decide how behaviour points work in your school. On Day & Points you can set out the periods of your school day and limit how many positive points a pupil can receive.…
Set up note categories: Staff choose a category for every note they add to a pupil’s record. Student Radar comes with standard categories, such as Pastoral and Academic. You can add your own categories in your school’s…
Set up SMS, the parent portal and translation: These settings control how your school appears in text messages to families, what families can see in the parent portal, and which languages families can read Student Radar in. They’re on two tabs…
Turn safeguarding features on or off: The Safeguarding tab in School Settings decides whether staff can use Student Radar’s safeguarding tools, including Raise concern. Safeguarding is switched on for every school unless someone…
Set your setting type, country and wording: The Setting Profile tab in School Settings tells Student Radar what kind of establishment you are. Your profile shapes the menu, the page staff land on after signing in, and the words used for…
Set up a school that has no MIS: Most schools’ pupil lists come into Student Radar from their management information system (MIS). If your school doesn’t have an MIS, you build and keep your pupil list yourself in School…
Set up a parents’ evening and publish slots: A parents’ evening in Student Radar is a meeting programme. You set the evening’s times and appointment length, choose the staff who will hold appointments, collect their availability, then…
Record notes from a parent meeting: After a booked meeting, such as a parents’ evening appointment, write it up in the meeting record. You note who came, keep notes for staff, and write the summary you agreed with the family. Then…
Create and publish a form: Use Forms to build your own form, such as a consent form, a club application or a feedback survey. You start from a ready-made form, change the questions, check it in a preview, then save and…
Send a form to parents: To send a published form to families, create a campaign. A campaign sends one published version of the form to the parents and carers you choose, between an opening and a closing time. Each family…
Approve a form and review responses: Some forms need a colleague’s approval before they can be shared, and some responses need checking before they’re accepted. The person who builds the form chooses this in the form’s sharing…
Plan a school trip and submit it for approval: Trips keeps everything about a school visit in one place: the plan, the pupils and staff going, approval, consent and safety. You create a proposal, complete the plan, add the people, then submit…
Collect trip consent and complete the risk assessment: Once a trip has been proposed, ask families for consent and record the trip’s risk assessment. Both are in the trip’s own workspace in Trips. Parents answer consent requests in the parent app, and…