Find and export trust reports

Written for: Trust leaders and central teams.

The Report Library lists the reports in your trust workspace, shows how complete the information behind each one is, and opens the one you need. Most trust pages can be downloaded as a PDF or printed, for example for a trust board. Exports shows the scheduled exports your schools have set up and their recent export activity.

Trust reports are school-level summaries. They don’t contain pupil records, and small numbers are held back so that individual pupils can’t be identified.

Find a report

In the sidebar, open Reports, then Report Library.
Check the cards at the top: Reports is the number of reports, and Live sources, Partial sources and Not recorded show how many of the information sources behind them are complete, partly complete or missing.
Under Find a report, type in Search reports, or click a category: All reports, Overview, Attendance, Behaviour or Analysis.
Click Open report on the report you want.

Each report card shows:

Its status: Live (every school you’ve chosen has supplied the information), Partial coverage (only some have), Not recorded (none has) or Check report (the coverage is shown inside the report).
School coverage: how many of your chosen schools supplied the information.
Source updated: when the information was last updated.

The library covers the schools in your school selection at the top of the screen. To change them, see Compare schools across your trust.

Check each school’s sources

School source readiness shows, for each school, which of five sources have records: Attendance, Behaviour feed, EHCP review register, Active provision register and Health summary. Each says Records available or Not recorded. A school with sources Not recorded will be missing from the reports that use them, so take that into account before you compare schools.

Download or print a report

Most trust pages, including Trust Home, Risk Radar, Compare Schools and the Report Library itself, have Download PDF and Print buttons at the top.

Download PDF saves a PDF of the page to your computer, named after the report and today’s date.
Print opens the PDF in a new browser tab. Use your PDF viewer’s print button to print it.

While the PDF is being made, you’ll see “Preparing report…”. Student Radar fetches the latest figures for the schools you’ve chosen, so the PDF may differ slightly from what was on screen if something changed in the meantime.

Downloads contain information about your schools that isn’t public. Store and share them in line with your trust’s data protection policy.

Review export activity

In the sidebar, open Reports, then Exports. This page is for checking only: you can’t create or download exports here.

The cards at the top show Active schedules, Overdue schedules, Scheduled exports completed, Gateway authorisations and Failed exports across your chosen schools.

Export schedules lists the regular exports each school has set up, with their template, delivery, status and next and last run. Recipients’ email addresses aren’t shown.
Recent export activity lists the latest attendance and assessment exports, newest first. Safeguarding, SEND, medical and other restricted exports aren’t shown at trust level.

If a schedule is overdue or an export has failed, ask that school to check it. Schools set up their own schedules. See Schedule a recurring report.

If something doesn’t work

What you see	What to do
“Report readiness could not be loaded”	Click Try again.
“No reports match your search.”	Click Clear filters, or try a shorter search.
Download PDF and Print are greyed out	The page has nothing to export yet, or it’s still loading. Wait for the figures to appear, or choose more schools.
“The report could not be prepared. Refresh this page and check your access, then try again.”	Reload the page and try again.
“The Trust or report scope changed. Please prepare the report again.”	You changed the school selection or filters while the PDF was being made. Click the button again.
“Your browser blocked the print window. Allow pop-ups and try again, or download the PDF.”	Allow pop-ups for Student Radar in your browser, or click Download PDF instead.
“The print window was closed. Please try again.”	Click Print again and keep the new tab open.
“Export activity could not be loaded”	Reload the page. If it keeps happening, wait a few minutes and try again.
“No export schedules recorded”	None of your chosen schools has set up a scheduled export.