Coordinate daily work. Evidence each placement. Keep the next review visible.
Keep referrals, timetables, daily notes, progress, safety and review evidence in one clear place. Schools and commissioners can follow each placement, while parents and carers receive the updates that matter.
5 connected product areas, shown below.
The role journey
Open Student Radar and see who is expected, which placements are live, what staff are delivering and which reviews are coming up. Recent notes and today's check-ins sit alongside the weekly rota, so the team can start without piecing together several spreadsheets. Everyone works from the same current record, with a clear next step when something needs attention.
Schools can send a referral, share the information the provider needs and follow the placement once it begins. Provider teams can assess the referral, agree the placement and keep the timetable, review dates and day-to-day record together. Schools and commissioners can see the participation, progress and signed review information shared with them. Missing session records stay visible instead of being counted as absence, so everyone can tell the difference between what happened and what still needs recording.
Staff can record a quick check-in after a session, add a note, photo, voice clip or observation, and connect it to the right pupil and plan. Progress starts from each pupil's own baseline, making change easier to explain at the next review. The evidence supports professional judgement rather than replacing it. Teams can show what they observed, what changed and what they want to try next without pretending that one score tells the whole story.
Parents and carers can use the Student Radar parent app to see the timetable, attendance and participation updates, progress summaries and review information published for their child. They can reply and share what they are seeing at home, keeping family voice connected to the placement rather than sitting in a separate inbox.
Risk assessments, staff checks, compliance tasks and supporting documents are kept together, with owners and review dates clearly shown. Leaders can see what is complete, what needs attention and what still needs a decision. Commissioner review packs bring participation, progress, check-ins and evidence into one signed record. Placement rates and invoices stay connected too, with exports for the finance team.
Connected product work
Open the specialist workflows that support this role view. Each area keeps its own permissions, records and professional decisions.
Inside the workspace
Every screen below uses fixed demonstration data. Follow a placement from the first referral through delivery, progress, review and billing.
01 · Start clearly
See the pupils expected today, recent notes and the reviews that need attention.
02 · Keep pupils visible
Keep each pupil, home school, placement type and next review together.
03 · Start the placement
Receive a school referral, make a decision and turn an accepted referral into a placement.
04 · Keep everyone aligned
Keep each placement connected to its home school, commissioner and next review.
05 · Understand participation
Compare planned sessions with recorded delivery and participation without turning missing records into absence.
06 · Record each session
Quickly record engagement, work completed and anything the wider team should know.
07 · Show progress
Review observed change against each pupil’s own baseline across eight progress areas.
08 · Keep evidence together
Capture photos, voice notes and observations, then link them to the right pupil and plan.
09 · Plan the week
Lay out sessions, staffing, rooms and pupil groups across the working week.
10 · Manage safety
Keep live, signed-off pupil risk profiles and their review dates visible.
11 · Stay review-ready
Work through provider duties with evidence, ownership and explicit review points.
12 · Check the team
Track pre-appointment checks, expiry dates and gaps for staff and volunteers.
13 · Prepare for review
Bring participation, progress and evidence into one review-ready record for sign-off.
14 · Keep finance connected
Manage placement rates and invoices by commissioning school or authority.
In their words
“Built from the point of view of school leaders and teachers, not IT departments. It takes what would normally be an hour of spreadsheet work and makes it available in seconds. It reduces workload rather than adding to it.”
The practical questions
You get referrals, placements, pupil records, weekly rota planning, participation, daily check-ins, progress tracking, evidence capture, risk assessments, commissioner review packs, compliance, the Single Central Record and placement billing in one workspace.
Schools can send referrals, share relevant plans and follow the timetable, participation, progress and review information for their pupils. Commissioners can oversee the placements they are responsible for and receive signed review packs. Access is limited to the pupils and records shared with each organisation.
Parents and carers use the Student Radar parent app. They can see information published for their child, including timetables, attendance and participation updates, progress summaries and review information, and can reply from the same place.
Yes. A commissioner review pack brings together the placement period, participation, progress, check-ins and linked evidence. Gaps remain visible, and an authorised leader reviews and signs the pack before it is shared.
Yes. The screenshots below come from a fixed synthetic demonstration provision with pupils, placements, referrals, notes, check-ins, progress records, rota sessions, reports, invoices and compliance examples. No real pupil data is used.
Next step
Walk through the provider, school and family experience using realistic demonstration data.
