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Alternative Provision / Check-ins and Progress Drivers

Progress described from where each young person started.

Daily check-ins record how each session went against the measures your leaders choose. Progress Drivers record a level in each progress area, with the first review kept as the baseline, so change is described from the young person’s own starting point.

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Scores and levels describe what staff observed. A change in level is not proof of what caused it, and the page says so.

Daily check-ins scored for each booked session.

Session to review

From a quick check-in to evidence for the review

Small, regular records build the picture a review needs.

  1. 01

    Score the session

    Rate each booked session on two to six measures. The defaults are engagement, work completion, following requests and respect towards others.

  2. 02

    Notice who needs attention

    A young person is flagged as needing attention when their last five check-ins average towards the bottom of the scale, alongside a 14-day average for the group.

  3. 03

    Review progress

    Record a level in each progress area at review. Change is shown from the baseline, for example L4 +2.

Every capability has a purpose

Inside Check-ins and Progress Drivers

Each capability solves a distinct problem for pupils and staff. Explore the part your team needs and the work it supports.

01 / 02

Daily Check-ins

Daily Check-ins scores each session against the measures your leaders choose, and shows which young people need attention from their recent scores.

Part of the Check-ins and Progress Drivers workflow

02 / 02

Progress Drivers

Progress Drivers records each young person’s level across the progress areas you track, with the first review kept as the baseline for later change.

Part of the Check-ins and Progress Drivers workflow

Progress Drivers

Eight areas, measured from a baseline

The default areas are confidence and self-belief, emotional wellbeing, life skills, education and learning pathways, positive relationships and mentoring, purpose and motivation, inclusion and belonging, and leadership and voice. Levels run from Emerging to Independent.

  • Between two and twelve areas, on a two to five level scale
  • The first review becomes the baseline
  • Measures and scales are versioned, with a note on whether old and new results compare
Progress Drivers, with each young person’s baseline and observed change.

Evidence

The evidence behind the record

A check-in can link a structured observation or a controlled document version, or record that evidence is missing. Files are kept with their versions in the Evidence Store.

  • Observation, source and revision history kept together
  • Missing evidence recorded as missing
An observation saved with its check-in, session and revision history.

Progress you can talk about honestly

Regular records and a clear baseline give the review something solid to discuss.

Measures that fit your provision

Leaders choose the check-in measures, the progress areas and the scales.

Change from a starting point

Progress is shown against each young person’s own baseline, not a group average.

Evidence linked, gaps recorded

Observations and documents sit with the check-in, and missing evidence is recorded rather than ignored.

Related help guides

See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.

The value of a connected school

A placement touches more than the timetable.

Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.

Alternative Provision

Context for the next step

Student Radar

Follow a connection to see what it makes possible

Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.

  1. Safeguarding + Alternative Provision

    Raise a concern from the pupil you are working with

    Provider staff can raise a concern and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Safeguarding records are never shared through commissioner access.

    Explore safeguarding

  2. Health + Alternative Provision

    Check medical needs before an off-site session

    Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.

    Explore health

  3. Commissioning school + Alternative Provision

    See the placement from the commissioning school’s side

    Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.

    Explore commissioning school

See check-ins and Progress Drivers with your measures

Ask us to set up the measures and progress areas you use today and walk through a review period.

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