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Alternative Provision / Placements and Commissioner Access

Share what the commissioner needs, and keep back what they should not see.

Placements are grouped by commissioning school, with agreed hours, session pattern, key worker and review dates. Commissioner access goes to one named person for one pupil, with a purpose, a legal basis and an end date.

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Nothing is shared until a named person accepts access, and your team can withdraw it with a reason.

Placements grouped by commissioning school, with the next review for each.

Controlled sharing

From a placement record to a commissioner’s view

Placement dates and type are always shared. You choose whether to add attendance coverage, published review summaries and published timetable windows.

  1. 01

    Record the placement

    Agreed hours a week, the session pattern that feeds the rota, who commissioned it, start and expected end dates, the next review and the key worker.

  2. 02

    Give named access

    Invite a school on Student Radar, a named person at a school that is not, or a named local authority officer. Each invitation records why access is given and when it ends.

  3. 03

    Keep it current

    Renew, suspend, withdraw or close access with a reason. Access is re-checked continually while it is in use.

What commissioners see

A clear page for each placement

A commissioning school sees the pupils shared with it, whether they were present, the next review and provider updates, with a four-week morning and afternoon attendance grid. A local authority sees placement details, attendance, the latest review summary, the published timetable and anything you have shared with it.

  • The official attendance mark and what staff saw on the day shown separately
  • Notes and files shared one at a time, only when you choose
  • Read-only, so commissioners cannot change your records

Kept back

What stays inside the provision

Safeguarding records, medical records, EHCP documents and internal daily notes are never shared through commissioner access, whatever else you choose to show.

Commissioners kept informed, on your terms

Schools and local authorities see the placement information you choose, in one place, for as long as access is agreed.

One named person, one pupil

Access is narrow by design, with a recorded purpose and legal basis.

Access that ends

Each invitation has an end date, and can be renewed, suspended or withdrawn.

Sensitive records kept back

Safeguarding, medical, EHCP and internal notes stay inside the provision.

Related help guides

See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.

The value of a connected school

A placement touches more than the timetable.

Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.

Alternative Provision

Context for the next step

Student Radar

Follow a connection to see what it makes possible

Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.

  1. Safeguarding + Alternative Provision

    Raise a concern from the pupil you are working with

    Provider staff can raise a concern and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Safeguarding records are never shared through commissioner access.

    Explore safeguarding

  2. Health + Alternative Provision

    Check medical needs before an off-site session

    Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.

    Explore health

  3. Commissioning school + Alternative Provision

    See the placement from the commissioning school’s side

    Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.

    Explore commissioning school

See the commissioner’s view of a placement

Ask us to show the placement record, the invitation and what a commissioning school or local authority sees.

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