A funder review based on the recorded balance and dates
Age bands, credits and post-payment charges preserve why money remains outstanding rather than relying on status alone.
Back to Alternative Provision
Everything included: £4.25 per pupil/year before volume discounts of 5% to 20%, £250 minimum/year, excluding VAT. See pricing
Alternative Provision / AP Credit control
AP aged debt, funder statements and standard prices
Student Radar helps AP finance teams review aged debt, prepare funder statements for a selected period and maintain dated standard prices. Placements take a price through deliberate application; Credit control does not send chasers, manage disputes or record part payments.
Finance staff verify the ledger and decide collections and pricing steps. The page does not send chasers, manage disputes, record part payments or automatically reprice existing placements.
Check context, record the decision, review the result
Review funder debt and statements while keeping pricing changes deliberate.
Read aged debt from the invoice ledger, prepare a selected funder’s statement and maintain dated standard prices that placements take only through an explicit application.
01
Prepare the chosen funder’s dated statement
The actual statement separates opening balance, invoice entries, adjustments, payments and closing balance.
02
Separate the standard price from the placement’s saved rate
The fictional day rate has an hourly equivalent while the placement retains its deliberately applied source.
03
Give a changed price its own effective date
A fictional new day price is entered for 1 December without replacing the earlier price.
AP Credit control
Prepare the chosen funder’s dated statement
The actual statement separates opening balance, invoice entries, adjustments, payments and closing balance.
AP Credit control
Separate the standard price from the placement’s saved rate
The fictional day rate has an hourly equivalent while the placement retains its deliberately applied source.
AP Credit control
Give a changed price its own effective date
A fictional new day price is entered for 1 December without replacing the earlier price.
AP Credit control
Return to the retained future price
The fictional £156 future price is retained while the current placement still shows £25 an hour.
AP Credit control
Choose the placement’s next rate as a separate decision
The actual Apply dialog checks rate, funder/reference and charge mode before any change.
AP Credit control
Review prices and placement context on a phone
The same fictional standard/current-placement distinction remains visible at phone width.
A clear record for the responsible team
Finance staff verify the ledger and decide collections and pricing steps. The page does not send chasers, manage disputes, record part payments or automatically reprice existing placements.
A statement for the right funder and period
Dated entries and a checked PDF support the provision’s own communication process without claiming it was sent.
A dated price history with deliberate placement adoption
New prices, retirement and separate Apply preserve existing rates until an authorised person chooses the next arrangement.
Questions about AP Credit control
Can we prepare a statement for an individual funder?
Yes. Open the intended funder, choose the statement period and download and check the result before sharing it.
Can we maintain dated prices without changing every placement rate?
Yes. Price-list entries and placement rates are separate. Apply the chosen standard price deliberately to the intended placement.
Related help guides
See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.
The value of a connected school
A placement touches more than the timetable.
Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.
SafeguardingConcerns, chronology & record transfer
HealthMedical needs & medication
Commissioning schoolProvider checks & placement evidence
Alternative Provision
Context for the next step
Student RadarFollow a connection to see what it makes possible
Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.
Safeguarding + Alternative Provision
Raise a concern from the pupil you are working with
Provider staff can raise a concern, and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Attendance, review and timetable views shared about a named learner leave out protected record types. Staff see summaries and only the records they are separately authorised to open, and a link does not give wider access.
Explore safeguardingHealth + Alternative Provision
Check medical needs before an off-site session
Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.
Explore healthCommissioning school + Alternative Provision
See the placement from the commissioning school’s side
Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.
Explore commissioning school
Agree the next step with the responsible staff
Read aged debt from the invoice ledger, prepare a selected funder’s statement and maintain dated standard prices that placements take only through an explicit application. Finance staff verify the ledger and decide collections and pricing steps. The page does not send chasers, manage disputes, record part payments or automatically reprice existing placements.