A charge grounded in the agreed placement arrangement
Funder, rate, mode and eligible session evidence remain visible before a draft is issued.
Back to Alternative Provision
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Alternative Provision / AP Billing
AP placement billing, draft invoices and credit revisions
Student Radar helps AP finance teams maintain placement rates and funders, generate checked arrears drafts and review invoice detail. Sending records, full payment, credit revisions and accounting exports have separate controls; Billing does not email invoices or reconcile a bank account.
The provision’s authorised staff choose rates, tax settings and finance actions. A draft, downloaded file or Mark sent status does not email a funder, reconcile a bank account or prove delivery.
Check context, record the decision, review the result
Connect agreed placement rates with checked invoices and explicit finance decisions.
Maintain each placement’s funder and charge mode, generate arrears drafts, inspect exact invoice detail and record sending, full payment, credits and accounting exports deliberately.
01
Inspect the actual invoice before using its output
Fictional invoice detail retains its funder, period, line amounts, VAT and total.
02
Give invoice outputs the reviewed provision details
Settings keep numbering, terms, VAT fields, bank/contact details and standard notes together.
03
Return to a retained invoice note
The fictional standard note is retained after reopening the settings; it does not send an invoice.
AP Billing
Inspect the actual invoice before using its output
Fictional invoice detail retains its funder, period, line amounts, VAT and total.
AP Billing
Give invoice outputs the reviewed provision details
Settings keep numbering, terms, VAT fields, bank/contact details and standard notes together.
AP Billing
Return to a retained invoice note
The fictional standard note is retained after reopening the settings; it does not send an invoice.
AP Billing
Keep the placement’s charging decision visible
The fictional placement has an agreed funder, hourly rate and attended-hours mode.
AP Billing
Check the funder, amount and mode before saving
The actual rate editor makes a placement-specific charging choice explicit.
AP Billing
Review placement pricing on a phone
The same fictional placement-rate context remains available at phone width.
A clear record for the responsible team
The provision’s authorised staff choose rates, tax settings and finance actions. A draft, downloaded file or Mark sent status does not email a funder, reconcile a bank account or prove delivery.
An invoice whose lifecycle stays reviewable
Original amounts, issued state and retained credit revisions distinguish corrections from replacing history.
A clear handoff to the provision’s finance process
Reviewed output, explicit sent/paid records and accounting CSVs support the next authorised step without claiming external delivery or reconciliation.
Questions about AP Billing
Can placement rates and funders feed draft invoices?
Yes. Set each placement’s actual funder and charge mode, then generate a bounded arrears period from eligible sessions and review the complete draft.
Can we record credits and export checked invoice revisions?
Yes. Credit revisions and accounting exports have their own reviewed workflow. An export is not bank reconciliation or proof that an invoice was emailed.
Related help guides
See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.
The value of a connected school
A placement touches more than the timetable.
Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.
SafeguardingConcerns, chronology & record transfer
HealthMedical needs & medication
Commissioning schoolProvider checks & placement evidence
Alternative Provision
Context for the next step
Student RadarFollow a connection to see what it makes possible
Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.
Safeguarding + Alternative Provision
Raise a concern from the pupil you are working with
Provider staff can raise a concern, and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Attendance, review and timetable views shared about a named learner leave out protected record types. Staff see summaries and only the records they are separately authorised to open, and a link does not give wider access.
Explore safeguardingHealth + Alternative Provision
Check medical needs before an off-site session
Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.
Explore healthCommissioning school + Alternative Provision
See the placement from the commissioning school’s side
Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.
Explore commissioning school
Agree the next step with the responsible staff
Maintain each placement’s funder and charge mode, generate arrears drafts, inspect exact invoice detail and record sending, full payment, credits and accounting exports deliberately. The provision’s authorised staff choose rates, tax settings and finance actions. A draft, downloaded file or Mark sent status does not email a funder, reconcile a bank account or prove delivery.