Back to Alternative Provision
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Alternative Provision / AP Referrals
AP enquiries, referrals and placement readiness
Student Radar helps alternative provision teams connect enquiries, reviewed evidence, human decisions, proposed terms and visits on one referral. The current AP stages support placement-readiness checks; recording an enquiry neither accepts the young person nor creates a placement.
Recording an enquiry is not acceptance or placement. Staff review requirements, make decisions, confirm actual agreement and inspect the current blockers before creating a placement; sending and delivery remain separate states.
AP Referrals
From a recorded enquiry to a deliberate placement decision
Keep referral information, reviewed evidence, proposed terms, visits and placement readiness connected to the same young person’s enquiry.
01
Record the enquiry and intended next work
Capture the known young person, referring contact, enquiry summary and initial-call state, then verify the saved record before starting its intended workflow.
02
Gather evidence and make stage decisions
Complete the applicable requirements, review exact document/form versions and record triage, assessment, proposal and visit decisions with their own authority and history.
03
Confirm the agreed placement deliberately
Check identity, accepted terms, agreement evidence, visits and readiness blockers before the placement action; follow-up work and communications keep their actual owners and states.
Record what is known
Give the enquiry its factual starting point
The fictional phone enquiry records Ada, Sam Patel’s contact and a practical-programme discussion. Initial triage call remains Not arranged rather than being inferred from the presence of an enquiry.
Check the saved enquiry
Choose the intended published workflow
The fictional Stages view selects the published workflow before Start workflow. Starting the workflow does not by itself record a triage outcome, accept the referral or create a placement.
Reopen the current state
Review the human decision before recording it
The fictional Proceed to assessment form asks for the call record and optional actual call details. Opening the form is not the decision: the final action records it, while Cancel leaves it unrecorded. This example is cancelled.
Review exact evidence
Keep supplied evidence separate from accepted requirements
The fictional documents view has no uploaded evidence. In a working referral, each exact version is previewed and linked to the intended requirement before Accept or Request replacement records its review.
Read the recorded history
Retain the actor, time and workflow revision
The fictional enquiry event retains Sam Patel as recorder and revision 1. Subsequent saves, decisions and actions add history; a previous proposal or assessment is not assumed to be the current decision.
A clearer referral and decision history
Recording an enquiry is not acceptance or placement. Staff review requirements, make decisions, confirm actual agreement and inspect the current blockers before creating a placement; sending and delivery remain separate states.
Review the evidence version that satisfies each requirement
Retain decisions, ownership and next work
Questions about AP Referrals
Can referral information and visits stay on one enquiry record?
Yes. The referral connects gathered information, evidence, proposed terms, professional visits and young-person visits through the chosen workflow.
Can we check readiness before confirming a placement?
Yes. Placement confirmation follows the workflow’s readiness checks and authorised decisions. An enquiry, triage decision or proposed term does not itself create a placement.
Related help guides
See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.
The value of a connected school
A placement touches more than the timetable.
Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.
SafeguardingConcerns, chronology & record transfer
HealthMedical needs & medication
Commissioning schoolProvider checks & placement evidence
Alternative Provision
Context for the next step
Student RadarFollow a connection to see what it makes possible
Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.
Safeguarding + Alternative Provision
Raise a concern from the pupil you are working with
Provider staff can raise a concern, and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Attendance, review and timetable views shared about a named learner leave out protected record types. Staff see summaries and only the records they are separately authorised to open, and a link does not give wider access.
Explore safeguardingHealth + Alternative Provision
Check medical needs before an off-site session
Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.
Explore healthCommissioning school + Alternative Provision
See the placement from the commissioning school’s side
Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.
Explore commissioning school
Ask to see AP Referrals in the Demo School
Keep referral information, reviewed evidence, proposed terms, visits and placement readiness connected to the same young person’s enquiry.