Back to Alternative Provision
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Alternative Provision / AP Pupils
AP pupil records, starts and retained learner history
Student Radar helps alternative provision staff find the permitted pupil record, add details in saved stages and manage starts, leaving and genuine returns. Placement and attendance gaps remain visible without creating a second identity; the record is not school registration or consent to share.
Staff establish identity, agreements and access. A new provision record is not school registration, a completed placement, consent to share or evidence that a pupil attended.
From pupil identity to a checked provision record
Keep the pupil’s identity while the provision journey changes.
Find the permitted AP record, add details in saved stages and manage starts, placements, leaving and genuine returns without losing retained history.
01
Find the right identity
Check current, future or retained records and the permitted detail.
02
Save the known facts
Create the core record, then add education, placement and contact information deliberately.
03
Maintain the real lifecycle
Record actual leaving, correction or return decisions while preserving history and source-specific authority.
Read the list at the right scope
Read the list at the right scope
Operational staff, assigned colleagues and administrative directory users have different permitted pictures. Unavailable detail is not an empty case or unrestricted pupil access.
See the agreement and attendance gaps
See the agreement and attendance gaps
The roll separates current places, live/planned placement coverage, review dates and marked booked-session attendance. Search does not turn the visible list into the whole history.
Create once and continue the same record
Create once and continue the same record
Only first name and surname are required initially. The first Save and continue creates the identity, so later unfinished details do not justify another record.
Keep agreements separate from identity
Keep agreements separate from identity
Record known education details and staffing requirements, then create a placement through its own agreement workflow. A ratio requirement is not a safe-staffing approval.
Give contact decisions their own authority
Give contact decisions their own authority
Family, financial and arrival-email settings save in their own editors. Emergency contact status does not authorise collection or sensitive sharing.
Check what is actually saved
Check what is actually saved
The final review brings the known facts together. Save and finish later preserves earlier stages; a list-refresh failure is not evidence the create failed.
Act from the named pupil card
Act from the named pupil card
On a phone, current/future/archive selection and pupil actions remain available at their permitted scope. Read the missing placement and attendance before opening the next workflow.
Make the next decision from the evidence
Staff establish identity, agreements and access. A new provision record is not school registration, a completed placement, consent to share or evidence that a pupil attended.
Clear gaps between core details, placement agreements, contacts and attendance
Genuine start and leaving decisions with current permissions and evidence
Questions about AP Pupils
Can we add an AP pupil record in stages?
Yes. Save the supported stages and check placement and attendance gaps, rather than treating an incomplete learner record as a completed arrangement.
Can a returning pupil keep their retained history?
Yes. Use the genuine return workflow for the existing identity rather than creating a second pupil. Leaving the provision and ending one placement have different meanings.
Related help guides
See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.
- Manage AP pupil starts, leaving and genuine returns For Alternative provision staff reading permitted pupil records and colleagues authorised to manage the provision roll
- Record a pupil leaving or returning For Alternative provision staff reading permitted pupil records and colleagues authorised to manage the provision roll
- Add or import your pupils For Alternative provision staff reading permitted pupil records and colleagues authorised to manage the provision roll
The value of a connected school
A placement touches more than the timetable.
Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.
SafeguardingConcerns, chronology & record transfer
HealthMedical needs & medication
Commissioning schoolProvider checks & placement evidence
Alternative Provision
Context for the next step
Student RadarFollow a connection to see what it makes possible
Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.
Safeguarding + Alternative Provision
Raise a concern from the pupil you are working with
Provider staff can raise a concern, and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Attendance, review and timetable views shared about a named learner leave out protected record types. Staff see summaries and only the records they are separately authorised to open, and a link does not give wider access.
Explore safeguardingHealth + Alternative Provision
Check medical needs before an off-site session
Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.
Explore healthCommissioning school + Alternative Provision
See the placement from the commissioning school’s side
Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.
Explore commissioning school
Ask to see a pupil added without inventing the rest
Create a fictional pupil, reopen the current record, inspect the missing placement and marks, then explain how a future start or genuine return uses the same retained identity.