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Alternative Provision / AP Incident Log
AP incident records and commissioning-school contact
Student Radar helps alternative provision staff record observed incidents, make the professional significance decision and retain commissioning-school contact details. The Record report action records contact already made; it does not send a message or complete a safeguarding response.
Staff decide significance and carry out contact through the agreed process. Record report saves a manual account of contact already made; it sends nothing and does not close a safeguarding case or prove an outcome.
From observed incident to recorded school contact
Record the incident. Keep the reporting fact separate.
Log the observed event, make the professional significance decision and record who was actually told at the commissioning school, with the date and channel retained.
01
Record the observed event
Choose the permitted pupil and distinguish observed facts from reported explanations.
02
Decide significance deliberately
Record the professional reason, rather than infer severity from a points value.
03
Confirm the actual report
Tell the correct school through the agreed channel, then record who was told and when.
One canonical incident, separate reporting evidence
One canonical incident, separate reporting evidence
The AP log consumes the school’s behaviour record. A significance or contact entry does not amend, close or delete that incident, send a family notice or complete separate work.
Keep the judgement attributable
Keep the judgement attributable
Enter the actual category and account, then mark significant only with the reason for that decision.
See what still needs recording
See what still needs recording
The saved significant incident names its placement context and outstanding report. Logging can succeed even if the later significance command fails.
Record the contact that already happened
Record the contact that already happened
Check school, date, time, channel and person. A late report remains late rather than being backdated to clear a prompt.
Read the reporting status with its context
Read the reporting status with its context
The significant view places outstanding reports first while keeping the source record, reason and shared-information note readable.
Keep the scope visible on a phone
Keep the scope visible on a phone
The phone retains the chosen section and distinct incident, significance and reporting counts before staff open the named event.
Make the next decision from the evidence
Staff decide significance and carry out contact through the agreed process. Record report saves a manual account of contact already made; it sends nothing and does not close a safeguarding case or prove an outcome.
A recorded school-contact account with date, channel and person
Clear reporting gaps and source-specific correction boundaries
Questions about AP Incident Log
Can we record who at the commissioning school was told?
Yes. Record the actual contact, with its date and channel, against the incident. The action records reporting already done.
Can staff decide and record whether an incident is significant?
Yes. Staff make that professional decision alongside the observed event. The log does not make an automatic safeguarding decision.
Related help guides
See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.
- Record AP incidents and contact already made For Alternative provision colleagues recording permitted behaviour incidents and significant-incident reports
- Log a behaviour incident and report it to the commissioning school For Alternative provision colleagues recording permitted behaviour incidents and significant-incident reports
The value of a connected school
A placement touches more than the timetable.
Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.
SafeguardingConcerns, chronology & record transfer
HealthMedical needs & medication
Commissioning schoolProvider checks & placement evidence
Alternative Provision
Context for the next step
Student RadarFollow a connection to see what it makes possible
Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.
Safeguarding + Alternative Provision
Raise a concern from the pupil you are working with
Provider staff can raise a concern, and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Attendance, review and timetable views shared about a named learner leave out protected record types. Staff see summaries and only the records they are separately authorised to open, and a link does not give wider access.
Explore safeguardingHealth + Alternative Provision
Check medical needs before an off-site session
Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.
Explore healthCommissioning school + Alternative Provision
See the placement from the commissioning school’s side
Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.
Explore commissioning school
Ask to see an incident and its actual reporting evidence
Log a fictional event, record the significance reason, save an already-made contact and explain what the log has not sent, closed or resolved.