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Alternative Provision / AP Capacity & Waiting List
AP capacity forecasts and referral waiting lists
Student Radar helps alternative provision teams set stated capacity, review a dated forecast from placements and accepted referrals, and maintain an ordered waiting list. Suggested fits support human review; they do not reserve a place, accept a referral or send an offer.
A forecast or suggested fit does not reserve a place, accept a referral, send an offer or create a placement. Staff check practical suitability, recorded sessions and readiness before deciding in the referral workflow.
AP Capacity & Waiting List
From the stated limit to a checked waiting-list decision
Set the provision’s capacity, inspect the dated placement forecast and keep accepted referrals in an ordered waiting list before a human placement decision.
01
Set the intended provision-wide limit
Choose places per day or session, enter the usual number and weekday exceptions, then save and verify the settings.
02
Read the forecast with its source assumptions
Inspect placed/future learners, accepted referrals and agreed patterns, preserving missing-day assumptions, closures, the forecast window and worked-out time.
03
Manage the queue and decide through the referral
Add eligible referrals, maintain expected starts/notes and deliberate order, then open a suggested fit to review suitability and readiness before any placement action.
Set the counting basis
Choose a capacity basis that matches the provision
The fictional settings use places per day, a usual limit of four and a different Wednesday capacity. Blank weekday overrides inherit the usual limit; zero means closed.
Check the saved limit
Verify the limit that was actually saved
The reopened fictional settings retain five places per day and the existing Wednesday override. Saving a capacity limit does not change placements, their sessions or agreed support.
Review waiting order
Read waiting order separately from placement state
The fictional list keeps Ada at position1 with an expected start, referral stage and follow-up note. Queue position is the intended offer order, not a confirmed start or a new referral status.
Record the next discussion
Keep the next discussion factual
The reopened fictional entry retains the saved note that no place has been confirmed. Expected start and note can change without changing queue order or overriding an agreed start from the referral.
Choose an eligible referral
Add an eligible referral deliberately
The native dialog offers the fictional eligible referral and optional expected start/note. This example is closed without adding it; the waiting list never substitutes for acceptance or placement confirmation.
A clearer capacity and waiting-order record
A forecast or suggested fit does not reserve a place, accept a referral, send an offer or create a placement. Staff check practical suitability, recorded sessions and readiness before deciding in the referral workflow.
Retain deliberate waiting order and follow-up context
Keep suggested fits separate from placement decisions
Questions about AP Capacity & Waiting List
Can we see a dated capacity forecast alongside waiting referrals?
Yes. Capacity & Waiting List combines stated capacity with recorded placements and accepted referrals, retaining missing-day assumptions for review.
Can we change a waiting referral’s order or expected start?
Yes. Authorised staff can update the ordered queue, expected start and notes. A suggested fit or queue change does not confirm a place.
Related help guides
See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.
The value of a connected school
A placement touches more than the timetable.
Provider staff use the same safeguarding and health tools as mainstream schools, and commissioning schools on Student Radar have their own side of the placement.
SafeguardingConcerns, chronology & record transfer
HealthMedical needs & medication
Commissioning schoolProvider checks & placement evidence
Alternative Provision
Context for the next step
Student RadarFollow a connection to see what it makes possible
Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.
Safeguarding + Alternative Provision
Raise a concern from the pupil you are working with
Provider staff can raise a concern, and authorised DSLs work it on the DSL Action Board, with the chronology and record transfer in the same place. Attendance, review and timetable views shared about a named learner leave out protected record types. Staff see summaries and only the records they are separately authorised to open, and a link does not give wider access.
Explore safeguardingHealth + Alternative Provision
Check medical needs before an off-site session
Authorised staff can check medical needs, medications and healthcare plans for the young people in the provision before a session, and record first aid when something happens.
Explore healthCommissioning school + Alternative Provision
See the placement from the commissioning school’s side
Schools that commission placements keep a provider register with due-diligence checks, placement checks before, during and after the placement, and an evidence pack they can export.
Explore commissioning school
Ask to see AP Capacity & Waiting List in the Demo School
Set the provision’s capacity, inspect the dated placement forecast and keep accepted referrals in an ordered waiting list before a human placement decision.