Answers given to the version that was published
Editing a form means saving and publishing a new version; earlier versions and their campaigns are kept.
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Connect / Forms and Consent
Publish a fixed version of the form, then see who has answered.
Forms covers consent requests, applications, surveys and data collection. A form is built as a draft from a template, published as a fixed version, and sent out in a campaign with an opening and a closing time.
The school decides what a form asks, who approves it and who reads the answers. Forms records what was published, sent, submitted and reviewed.
From draft to answered
One published version, sent to the right people
New consent requests, including trip consent, arrive in Forms alongside surveys, applications and data collection sheets.
01
Build from a template
Start from a shared template or a ready-made starter, set the purpose and data classification, and add questions with types, required answers, help text and conditions. Preview it as people will see it.
02
Publish a version
Publishing fixes the version people receive. Forms that collect consent, a signature, or medical or financial details need a colleague with permission to publish sensitive forms, and a form can require approval of its exact revision first.
03
Send and follow up
A campaign sends one published version to chosen families, pupils or staff, with a completion policy, a rule on amendments and a closing time. The response view shows who has opened, submitted or not yet answered.
Families and pupils
What families and pupils see
Parents open a form in the parent app or from the school’s email, save as they go and sign where the form asks. For consent, declarations and sensitive information, a six-digit code sent to the address the school used checks that it is really them. Pupils have their own Forms page in their Student Radar space.
- Withdrawing consent adds to the original answer rather than replacing it
- A translated form is shown as a translation of the school’s official English version
- Anonymous surveys save answers without a name
Families need a parent app account first.
Campaign recipients are chosen by pupil, up to 200 at a time, and pupils whose parents have no parent portal account cannot be chosen until they do.
Approval and review
Review without rewriting
Where the form owner asks for it, each response waits for a colleague to approve it, request changes or reject it, with a rationale. A review never changes what was submitted, and nobody approves their own form or their own response.
- Exports that name people need a recorded reason, and downloads expire after 60 seconds
- When two parents disagree on a one-per-pupil form, the answers wait for the campaign owner
- Medical, SEND and safeguarding responses stay in their own areas, outside forms evidence search
What Forms keeps straight
The published version, who it went to, who answered and what was reviewed stay together, so the office is not reconciling replies by hand.
Sensitive forms and responses checked by a second person
Approval covers the exact revision that was read, and a later edit needs approving again.
Consent changes added to the record, never written over it
The school can see the original answer and the withdrawal or amendment that followed.
Related help guides
See how to carry out these tasks in Student Radar, with step-by-step product help for the people using them.
The value of a connected school
The message is one part of the pupil’s day.
Family communication becomes more useful when the information, response and next school action stay connected.
HealthCare records & notification status
SENDTrip consent & support needs
AssessmentLearning evidence & reports
Connect
Context for the next step
Student RadarFollow a connection to see what it makes possible
Relevant context, with access set by each staff member’s role and responsibilities. Staff decide the response.
Health + Connect
Know which health follow-up still needs a reply
First aid and medication records keep parent notification status with the event. Staff can see where follow-up is needed without reconstructing a separate message trail.
Explore healthSEND + Connect
Plan participation around the pupil
Trip planning brings consent together with relevant medical and SEND information for authorised staff, so support arrangements can be checked before leaving school.
Explore SENDAssessment + Connect
Make the progress conversation easier to prepare
Use recorded learning and approved reports to prepare family conversations, with the pupil’s evidence close to the discussion and its agreed next steps.
Explore assessment
Ask to see Forms in the Demo School
Building from a starter, publishing a version and following a campaign.